Administrative Assistant

Houston, TX
First Some Stuff on Us:

We recognize that employees look and feel different in every company, so it’s important to first describe the principles that will drive success in the role prior to talking about the specific responsibilities and tasks. These are: 
1. An obsessive focus on the customer 
2. Being accountable to the customer as if we were their own employee
3. Understanding that strategy is only as good as the execution - and vice versa 
4. Placing a high value on teamwork
5. People are at the heart of the product

In short, we want to build a big but small company.

Amazing culture: Happy, Helpful, Humble, Hungry.
Get to work in one of the fastest growing industries in TX – Life Sciences
Part of an amazing team
Flexible time off with pay
Opportunity for growth!

We know that diversity makes for the best problem-solving and creative thinking. We are dedicated to adding new perspectives to the team and encourage everyone to apply if your experience is close to what we are looking for.  

 Opportunity Employer: Proxima is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.


$20K - $25K

The position is at our office at 240 Holcombe Blvd., Houston, TX.

A Day In the life

Office Maintenance

  • Ordering and maintaining office tidiness + office supplies at all times
  • Setting up for client and internal meetings (reserve conference rooms, catering, coffee, etc.)
  • Maintaining phone system and liaising with IT

Project Related Tasks

  • Project schedules, proposals + contracts
  • Manage invoices and payments from all vendors
  • Follow up on projects/customer service issues
  • Shipping/receiving

Assistant Tasks

  • Write checks
  • Send invoices / track payments
  • Support marketing team and prepare and organize all content
  • Order business cards
  • Check mail in all locations
Must Have Knowledge and Skills
  • Proficient in QuickBooks + all Microsoft programs
  • Experience with financial reconciliation and managing incoming and outgoing invoices
  • Strong administrative skills
  • Exceptional written and oral communication skills
  • Strong organizational skills + time management skills
  • Ability to work in a very fast paced environment and on your own initiative
  • Flexibility + adaptability to juggle a range of different tasks
  • Discretion + understanding of confidentiality issues
  • Ability to work in an open concept environment respectfully
  • The following experiences are a plus:
  • *HubSpot or other CRM
  • *Expensify
  • *DocuSign
  • *ClickTime
Nice to Have Knowledge and Skills
  • Looking fortalent that can grow into other positions
  • High energy– service minded
  • Doesn’ttakes themselves seriously but takes work seriously
  • Has high standards, values hard work and is immensely results-driven
  • Flexible can handle anything thrown at them
  • Humble
  • Great communicator
  • Loves a challenge
  • Good with technology
  • Did we say high energy?
Ready for your next challenge? We're waiting for you.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Ready for your next challenge? We're waiting for you.
Ready for your next challenge? We're waiting for you.
Ready for your next challenge? We're waiting for you.